IMPLEMENTATION & ONBOARDING
Migrating staffing software should never interrupt your placements. Our structured rollout framework ensures smooth data transfer, comprehensive team training, and full launch support.
STEP-BY-STEP ROLLOUT
We take the anxiety out of changing recruitment systems through an orderly, transparent migration plan.
We audit your existing processes, custom pay rates, compliance checklists, branch setup and accounting integrations.
We cleanse and transfer your active workers, client accounts, historical booking logs and rate cards without data loss.
We configure your invoice headers, candidate registration forms, automated SMS notifications and branch permission matrix.
Interactive training customized for recruitment consultants, compliance managers, branch leaders and finance personnel.
We accompany your team through your first live placement shift allocations and your initial full billing/payroll cycle.
ZERO DISRUPTION
We understand that stopping for a software migration is not an option when clients need staff tomorrow.
Run a test timesheet and payroll batch alongside your existing process before fully cutting over.
Optionally migrate one sector or regional branch first to prove workflows before agency-wide rollout.
Clean, logical screens mean recruiters become proficient within days, not weeks of confusing training.
One named technical contact from our team manages your migration from kickoff call to post-launch.
CONTINUOUS SUCCESS
Our relationship doesn't end at launch. We provide ongoing UK-based customer support and frequent platform enhancements.
UK daytime telephone and live ticket assistance
99.9% availability SLA with redundant hosting
Regular feature updates included at no extra cost
Optimization consultations to unlock deeper efficiency
COMMON QUESTIONS
Have questions about the migration process? Here are answers to the most common queries.
Most single-branch agencies launch within 3 to 4 weeks. Multi-branch operations with complex historical databases typically take 6 to 8 weeks, depending on data preparation and training scheduling.
Yes. Our team assists with extracting, cleansing, and importing candidate documents, client contacts, charge rates, and historic reference notes from legacy databases or spreadsheets.
QBIS includes pre-built export integrations for standard UK accounting and payroll systems including Sage 50, Sage Payroll, Xero, BrightPay, PayCircle, and Merit. Custom CSV exports can also be configured.
Your dedicated implementation lead will be directly available via phone and video call during your entire first weekly billing and payroll cycle to verify calculations and ensure a flawless run.
Speak with an implementation specialist today to discuss your timeline, current setup, and migration requirements.
Book implementation consultation